Plans and licenses
What Individual, Pro, and Enterprise include, how the trial works, and what changes when a license lapses.
A license is what BriefCatch checks before it lets you do anything. It decides which features you can reach, how many AI credits you get each month, how long uploaded documents are kept, and — for teams — how many people can be covered at once.
Your role is a separate question, and it only applies inside an organization. A license says what the account is entitled to; a role says what you personally may do with it. See Roles and permissions.
The three tiers
Individual
One person, one seat. Credits are yours alone, and you manage your own subscription.
Pro
A team on a shared, pooled credit balance. Five seats minimum. Billing is owner-only.
Enterprise
Larger deployments: single sign-on, SCIM provisioning, the full course library, longer retention.
What each tier includes
| Individual | Pro | Enterprise | |
|---|---|---|---|
| Seats | 1 | 5 minimum | 20 minimum |
| AI credits per user per month | 750 | 900 | 1,000 |
| Credit pool | Per user | Pooled across the team | Pooled at the organization |
| Document retention | 12 months | 12 months | 36 months |
| RealityCheck documents per month | 10 | 12 | 15 |
| Writing assistant, CiteCheck, BriefChat | Yes | Yes | Yes |
| Word add-in | Yes | Yes | Yes |
| Outlook add-in | — | Yes | Yes |
| Google Drive and OneDrive | Yes | Yes | Yes |
| PDF and clean DOCX export | Yes | Yes | Yes |
| Learning courses | Preview modules | Preview modules | Full library |
| Single sign-on and SCIM | — | — | Yes |
| Custom roles and permissions | — | — | Yes |
| Dedicated CSM, 24/7 support, uptime SLA | — | — | Yes |
Pro is the display name for the tier stored as Organization; you may still see the older name in
an export or an invoice.
The trial
There is no separate trial plan. Every tier carries a 7-day trial built into it, so a trial is a state of the plan you picked rather than a plan of its own. During the trial you use the tier’s real entitlements and its real credit allowance.
Two consequences worth knowing:
- Starting a trial on one tier and then buying a different tier is a normal upgrade, not a migration.
- A trial account reaches the same product surfaces a paid account does, except the ones a payment method unlocks. Billing controls are one of those: a trialling individual is routed away from the billing screen until there is a subscription to manage.
When a license lapses
An expired or cancelled license does not lock you out of your own work. BriefCatch drops the account to read-only:
Still available
Opening and reading documents you already have, and exporting them to PDF or clean DOCX.
Blocked until reactivation
Uploading, running analysis, deleting documents, and reaching connected drives.
Your data is retained through the lapse, within the retention window your plan had. Reactivating restores the full feature set without re-uploading.
Credits
Credits are the metered unit. The monthly allowance is granted per period, and unused monthly credits expire before purchased top-up credits are touched, so a top-up you paid for is never burned while a free monthly grant is still sitting unused.
Not every action costs credits. Document review — the writing suggestions, the citation-format corrections, the report — does not consume credits. RealityCheck is the metered feature. See Billing and subscriptions for the ledger and what a run costs.
Changing tier
- An individual can upgrade, downgrade, or cancel from the subscription screen, and can create an organization to move onto a team plan.
- Inside an organization, only the owner can change the plan or the seat count. Admins manage people, not money.
- Enterprise terms are agreed with BriefCatch rather than self-served; the subscription screen shows the contract rather than a checkout.
Cancelling ends the subscription at the end of the paid term rather than immediately. The account keeps working until the term runs out and then drops to the read-only state described above.